Examinations

Welcome to Examinations. Our student reception is located within the Hub on the Ground Floor of the Main Building. We are responsible for the administration and timetabling of all University Examinations

Examination Timetabling criteria  

The Examinations Office works to a series of protocols that help create the timetable for examinations and various considerations have to be taken into account (suitable exam room availability, religious commitments, University wide Language Programmes taken as additional modules, requests from Schools for exams to be held on certain days). The timetable is programmed with the following criteria;    

  1. ·    Ideally, students should have no more than one exam in one day

  2.       Students will have no more than three exam sessions in two days

Here is an example of a timetable that has 5 exams in 4 days but no more than 3 exams in 2 days

Monday 8 May

9.30-11.30

Monday 8 May

14.00-16.00

Tuesday 9 May

9.30-11.30

Wednesday 10 May

9.30-11.30

Thursday 11 May

9.30-11.00

Contacts for advice or guidance:

Main Building Room G25

Lesley McCarthy Examinations Officer Tel: 0121 204 4662 E-mail:l.m.mccarthy@aston.ac.uk 

Elva Ajuang Assistant Examinations Officer Tel: 0121 204 4669 E-mail: e.m.ajuang@aston.ac.uk  Working days Monday to Wednesday

Ian Pearson Assistant Examinations Officer Tel: 0121 204 4669 E-mail: i.pearson1@aston.ac.uk  Working days Thursday and Friday

Examinations

When are the examinations?

There are different examination periods for Undergraduate, Postgraduate and some Foundation Degrees.

https://www.aston.ac.uk/academic-services/for-students/examinations  select Examination Calendars, then select your degree programme.

Some courses may include class tests which are assessments that are very similar to exams but are managed by your School rather than by Registry.  Your School will inform you of the time/date/room for these tests.

What exams will I be entered for?

You will only be entered for exams for modules you are registered for on MAP. If you are not registered on MAP, the exam will not appear on your timetable, you will not appear on the exam room attendance list or be allocated a seat in the exam venue.

If the modules you are registered for on MAP are not correct, this may result in you having an exam timetable which is more difficult that it would otherwise be.  If your modules are incorrect, you must contact your School as soon as possible.

What do I do if I am not registered for an exam?

You must contact your School immediately.  If there is sufficient time to add you to the exam, you will be allocated a seat/exam room and it will appear on your exam timetable.  If it is too late to add you to the exam, your School office will advise you of the date and location of the exam.  You must then arrive early to the exam venue and report to one of the exam invigilators, who will find you a spare seat and desk.

When will the exam timetable be available?

The exam timetable release dates are available to view https://www2.aston.ac.uk/academic-services/for-students/examinations select Examination Calendars, then select your degree programme.  We aim to publish the exam timetables at least four weeks before the exam period starts, with the exception of the Referred exam period, which is usually two weeks before.

Why is the exam timetable published when it is?

We always publish the exam timetable as early as we are able to.  However, there are a number of stages involved in producing the timetable that take a number of weeks to complete.

We are not able to start scheduling exams until all module choices are confirmed.  Students generally have two weeks at the start of the term to confirm their modules and Schools have a further three weeks to confirm module selections so we are unable to start the production of the timetable until five weeks into the term.  The scheduling of the exams and the production of the draft timetable takes approximately three weeks.  The draft timetable is then provided to Schools for checking and this together with making final changes takes a further three weeks.

Why is the exam timetable not the same every year?

There are changes every year to modules and exams which have to be scheduled, the number of students taking the exams and the availability of exam rooms varies each year. All these factors mean that a new timetable is produced for each exam period and it would not be possible to schedule exams at the same time each year.

What are the University scheduling guidelines?

We work to a series of protocols that help create the timetable for examinations and various considerations have to be taken into account (suitable exam room availability, religious commitments, University wide Language Programmes taken as additional modules, requests from Schools for exams to be held on certain days). The timetable is programmed with the following criteria:

  1. Ideally, students should have no more than one exam in one day

  2. Students will have no more than three exam sessions in two days


Why do I have two exams in one day/exams on consecutive days?

The logistical difficulties of scheduling a large number of exams involving many thousands of students in a limited number of days makes it inevitable that some students will occasionally have two exams on the same day or exams on consecutive days.

If the modules you are registered for on MAP are not correct, this may result in you having a more difficult timetable that would otherwise be the case.

Why are all my exams scheduled close together/spread far apart?

The difficulties of scheduling a large number of exams involving many thousands of students in a limited number of days means it is not always possible to spread them evenly over the exam period.

What happens if I have a religious commitment that falls during the exam periods/class tests?

The University acknowledges that in the observance of your religion there may be certain holy days and religious festivals which will prevent your attendance at some examinations and assessments. Please use the Religious Commitments task in MAP to let us know when you will be unavailable (please note this should only be used to let us know about unavailability due to religious commitments).

Please complete this task before the expiry date defined in MAP (usually by the end of week 3 of the academic year). Although we are sympathetic to the religious commitments of candidates, it may not always be possible to accommodate all individual requirements.

Do I need to re submit my religious commitments each year?

Yes, as dates can change each year, the MAP request must be completed every year.

How do I register for a foreign language dictionary?

All students who are eligible to be allocated a foreign language dictionary will have a task included in their MAP to do list.  Students have three weeks after enrolling to complete the task.  An English/foreign language dictionary will be made available to registered students for each exam/class test where allowed.  Under no circumstances can a std.

I've registered for a dictionary in my first year. Do I need to resubmit my request for each academic year?

There is no need to renew this request.  The registration remains on your record until you leave the University.

I no longer require a dictionary for my exams. How do I cancel this?

Email exams@aston.ac.uk with your name, student number informing us that you no longer require a dictionary and this will be removed from your student record.