How to apply for 1st year accommodation

Step 1

Please begin by looking at the different types of accommodation on offer (Room Types and Prices) in the different buildings. There are 5 bedroom and 7 bedroom flats in each area, with different costs and amenities. 

When you are ready, you can start your application.

Step 2

After firmly accepting your offer through UCAS, please allow up to 24 hours for our system to update which will enable you to register online on the Accommodation Application Portal.

You must register the first time using your unique Student ID (starting with 19), not your UCAS number. Please register using an email you check regularly as your room offer will be sent to this email.

step 2

When registering, please make sure that:

  •  Any of these could cause an invalid response.You just put one name next to ‘first name’
  • You don’t leave any spaces after your answers
  • You enter the DoB in the format xx/xx/xxxx
  • The emails and password match when you enter them twice.
  • Please do not use any accents or dots above letters (á, é, ö) as our system does not recognise them.

You may need to enter some contact details for yourself and an emergency contact during registration. Some details you may not be able to change. You will need guarantor details later when completing your booking with Unite Students.

After completing your registration, you will be sent via email a validation code which must be used to log in for the first time. At busy time such as clearing, this validation code may take up to 24 hours to be sent to your email.

Step 3

Using your validation code, log in and select 'APPLY' from the two choices. 

step 3a

On the Applications page, choose 2019/20 as your 'Academic Year' and Undergraduate or Postgraduate as your 'Course Type'. Finally, click on 'New Student'.

If you an exchange student and are applying for a room for just one term, please choose Teaching Period 1 (Sept 2019 to Jan 2020) or Teaching Period 2 (Jan 2020 to Jun 2020), please click on the relevant link. 

step 3b

In the 'NOTES' box, please add anything else you would like us to be aware of when allocating a room to you. E.g. Do you want a lower or higher floor? Do you want to be in the same flat as other named students? Do you wish to be with quiet students? Do you want to be in a specific building?

Step 4

On the next pages, you can prioritise which building you would like to live in and whether you want a 5 bed flat or a 7 bed flat. You can make up to 3 choices. The contract length for undergraduates is 45.43 weeks and it is 51 weeks for postgraduates. The start and end dates will be filled in for you.

step 4

We will try and place you in your first choices but that is not always possible due to availability. 

On the next page, you will be able to add further preferences. 

step 4b

In the NOTES section, please make sure you put everything you would like us to consider. e.g. friends you would like to share with or any issues about high or low floors. Please be aware that whilst we will endeavour to meet your preferences, we regret that due to the limited nature of the available accommodation, it is not always possible to satisfy them.

Please see our ALLOCATION POLICY to see how we prioritise your requirements.

PLEASE NOTE: Postgraduate and Part Year Exchange Students only have the option of 5 bedroom flats in Mary Sturge.

Step 5

On the next page, you will get a summary of your chosen options and any preferences and notes you have made. Please check these and edit them if needed before continuing. 

step 5

 

Click on Submit. You will then have to tick a box that says you have read the Allocations Policy and that your details will be shared with our accommodation partner, Unite Students. We strongly encourage you to read the Policy before ticking the box to make sure you know what you are agreeing to.

step 5b

 

You will then receive an email to say your application has been received. The University will now check your application to make sure you are eligible for first year accommodation and that you have firmly accepted an offer for Aston as your first choice. 

If you have a conditional offer, you will have a room reserved for you until 15th August, 2019. If your exam results mean your course offer is confirmed, the room offer will be sent to you. 

If you have an unconditional offer, you will receive a room offer from Mid-May 2019 onwards. 

Please ensure that your email software doesn't send emails from aston.ac.uk or unitestudents.com to the junk email folder.

Step 6

Upon receiving a room offer, you will be then sent an email from Unite Students within 24 hours with details of how to complete your booking. Once you have been sent the Unite Students email, you will have 3 working days to pay an advance fee of £250. This will be deducted from your first instalment. If all the steps of booking are not completed within 3 working days, you will be notified by email that the offer has been withdrawn. If withdrawn, you will have to apply again to the University for a room but the 1st year guarantee will no longer apply.

Once you have completed the Unite booking details and paid the advance rental payment, you will then have a further 7 days for yourself and your guarantor to sign a tenancy agreement.

If the two tenancy agreements (student and guarantor) are accepted, advance rent payment has been made and the payment details registered then the booking will be completed. 

If the tenancy agreements are not accepted by student and guarantor within 7 days, your room offer will be withdrawn and you will have to apply again to the University for a room but the 1st year guarantee will no longer apply.

Step 7

You can choose to pay for your room in instalments or as a one off payment. 

If you are a UK student on a 45.43 weeks contract, you can pay in full or pay in four instalments;

  • 10% on 27th August, 2019
  • 30% on 11th October, 2019 
  • 40% on 20th January, 2020 
  • 20% on 27th April, 2020 

If you are an EU/International student on a 45.43 weeks contract, you can pay in full or pay in two instalments;

  • 50% on 27th August, 2019
  • 50% on 20th January, 2020

If you are a UK student on a 51 week Postgraduate contract, you can pay in full or pay in four instalments;

  • 10% on 27th August, 2019
  • 30% on 11th October, 2019 
  • 40% on 20th January, 2020 
  • 20% on 27th April, 2020

If you are an EU/International student on a 51 week postgraduate contract, you can pay in full or pay in two instalments;

  • 50% on 27th August, 2019
  • 50% on 20th January, 2020

Moving in weekend is provisionally slated for Saturday 14th/Sunday 15th September 2019. More details will follow nearer the time.