The ABS Programme Office prepares information for the Exceptional Circumstances and Absence Panel (ECAP). The purpose of the ECAP is to allow a student to inform the University of circumstances beyond their control which have affected their performance or attendance at an exam, or which have affected their performance in or submission of coursework.
Please refer to the University Exceptional Circumstances webpage for further information.
The following documentation / information can be found on the University Exceptional Circumstances webpage:
You must ensure that you:
We advise that claim forms are submitted with evidence as soon as feasible and certainly prior to the relevant deadline. Do not rush completion of your claim form and submission of evidence; it is far better to take the time to fully complete your form and compile your comprehensive evidence, rather than rushing the form and submitting no, little, or poor evidence.
Fully completed forms and evidence can be submitted by email to firstname.lastname@example.org.
All claims for ECs are considered on a case-by-case basis. Strong supporting evidence is critical in any claim. Evidence should relate to the time of the assessment(s) being claimed for.
Below is a list of common reasons why students submit EC claims, as well as possible evidence which may be used to substantiate a claim. Please note: information in this section is for guidance only. It in no way provides an exhaustive list of ECs and / or evidence which can be provided for claims. It should not be inferred that if you have an Exceptional Circumstance listed below, your claim would meet University Regulations.
Please note that claims such as oversleeping (leading to missing examinations) and medical conditions without supporting evidence, will not meet University Regulations.
Leave of Absence (Suspension of Studies) requests should be made via the appropriate link on your Aston MAP Home Page. If requesting a Leave of Absence, please ensure that you read all instructions on MAP and complete all sections comprehensively.
Further information and FAQs regarding Leave of Absence (Suspension of Studies) can be found on The Hub webpage.
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