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Programme Approval, Update and Withdrawal


The Admissions Steering and Strategy Committee has resolved (October 2018) that the key material areas of the curriculum need to be in a fixed state at an earlier point so that we can make offers sooner and send key information with those offers.

The 2018-19 deadlines for material changes and minor non-material changes for 2020 entry are set out below, as too is the deadline for upload of programme specifications with or without material changes.  Proposals should be submitted to the relevant School committee for endorsement in time to meet the deadlines.  A full list of PASC dates for 2018-19 can be found on the PASC web page. Please note these are the final University deadlines and Programme directors should liaise with the School Quality Officer regarding School deadlines and to plan which committee to aim for.

New Programme Approval

To allow adequate time for advertising and recruitment to both UG and PG programmes, it has been agreed that full approval should be completed a year in advance of the expected delivery date to allow for programmes to be set up and offers made.   New programme approval deadlines/timelines will now be in line with those for curriculum changes.  For 2020 entry, new programmes must have School and University sign off by 14th June 2019 and Programme Specifications uploaded to SITS via MAP by 31st August 2019. 

Material changes for 2020 entry




March 2019

Complete student consultation (not required if changes will not affect current students)

8 May 2019

Deadline for submission of documentation to PASC Secretary. This includes proof of endorsement by School Learning
and Teaching Committee (or other School approval committee e.g. QSC/CDSC)

23 May 2019

Final PASC meeting at which consideration of material changes for 2020 will take place

7 June 2019

Action any conditions set by PASC

14 June 2019

Approval by PASC Chair’s Action (if not already approved at the PASC meeting) and by Executive Learning and
Teaching Committee Chair’s Action

31 August 2019

Upload the amended Programme Specification via MAP with the keyword ‘2020/21’

Minor non-material changes for 2020 entry



14 June 2019

Approval by School Learning and Teaching Committee (or other School approval Committee e.g. QSC/CDSC)

31 August 2019

Upload the amended Programme Specification via MAP with the keyword ‘2020/21’

No material changes to Programme Specifications



31 August 2019

Upload the amended Programme Specification via MAP with the keyword ‘2020/21’


Other University Deadlines

 Activity  Deadline
 UCAS Application Deadline (for September 2019 Start Programmes)

 15th January 2019 (all programmes apart from Medicine)
 15th October 2018 (Medicine)

 Inclusion in 2020 PG Prospectus  April 2019
 Inclusion in 2021 UG Prospectus  October 2019
 KIS/Unistats deadline (for September 2020 start programmes)  August 2019

It is the expectation that all proposals are reviewed through a full PASC meeting.  In exceptional circumstances additional approval methods may be agreed in discussion with the PASC Chair.

For programmes with non-standard entry dates, which are not part of the UCAS entry/admissions cycle, the approval schedule will need to be adjusted accordingly. Please click here for indicative deadlines.

Transition to 15/30 credit structure

ULTC Approved Process for UG and PG Taught Programme transition to 15/30 credit structure, May 2018

The process outlines timelines and documentation requirements for new and existing programmes transitioning to the 15/30 credit structure plus advice on applying for exemptions (permanent and temporary from the new structure) and non-standard intakes and withdrawals.

Programme Approval and Modification

This section is applicable to all new programmes from 13 February 2017and any programme modification or withdrawal from 02 March 2017.

This page provides information for all taught degrees. For research programmes please click here.

Briefing notes:

Briefing slides on the new process for approval of new programmes can be found here.

Changes from 2019/20


New Programmes:

Programme Modifications:

Programme Withdrawals:

Supporting Documentation:

Guidance on writing learning outcomes:

Module Descriptor Guidance: 

Further guidance:  

Programme Approval Steering Committe Management and Dissemination of information:


Below is a Exemplar of First Filter with Supporting Evidence:

For enquiries about the Programme Approval and Modification process, please contact Belinda Cross.

If you have difficulties accessing any of these materials, please contact Steve Jones.