Eligibility for graduation

Eligibility to graduate   

You will be eligible to attend your graduation if you have successfully completed your studies prior to the date of your ceremony. Your final exam board should have met in sufficient time for your graduation.   

Information for debtors

If you are in debt to the University you will not be eligible to graduate and the University reserves the right not to allow you to attend your ceremony.  It is university policy to withhold degree certificates until the debt is settled in full.

If you are unsure whether you owe any money to the University, you should go to the finance office with your university student card to check your account for outstanding debt.  We would advise you to check with Library Services to ensure you do not owe any library fees or still have books. 

You can pay your library fines online here. All financial commitments must be cleared and all books returned by Friday 16 February 2018, regardless of the return date marked in the book. Students funded by employers or other external bodies must make sure that their sponsor pays any amount due by this date.


If you submit an application to attend graduation and receive information indicating that you are not eligible, or if you decide to postpone your graduation, you will be entitled to a refund on your robes and any guest tickets you have purchased.

Requests for refunds on gown hire fees should be made directly with the gown suppliers.

If you require a refund on your ceremony ticket(s) requests should be made in advance of your ceremony and made directly with the Town Hall Birmingham Box Office


In the event that any or all of the graduation ceremonies have to be cancelled, rescheduled or postponed beyond the control of Aston University, we cannot be held responsible for any costs incurred. 

Aston University graduation ceremonies are considered to be public events. There may be a university photographer present and by attending you give us permission to use any general crowd photos you appear in for marketing purposes. 

The University does not accept responsibility and expressly excludes liability to the fullest extent permitted by law for:

  • any loss or damage to any personal property left unattended during an event organised by the University unless caused by the negligence of the University or its employees; or
  • death or any personal injury suffered by you at an University event unless caused by the negligence of the University or its employees.

Data Protection 1998   

The Data Protection Act 1998 means that we are only able to discuss personal and individual student related matters with the student. Graduation office staff are not at liberty to divulge information or take instruction from a third party, even if that third party is a family member.

As a graduating student, even if you will not be attending, your name and course details will be published in the graduation programme which will be handed out at the ceremony.

Your name will also be included in a special edition of the local newspaper. However, there is an option for your name and course details to be omitted from the publication when you register for your graduation ceremony via MAP. 

Please note your degree classification will not be published. It will be your name as shown on your passport or birth certificate and listed underneath your programme title.