We understand that sometimes, full time students have to take a break from their studies. This could be because you are unwell, or because you have financial difficulties or for other personal reasons. Aston students in situations like this can suspend their studies be asking for a Leave of Absence. This is also called suspending study. A Leave of Absence can last between 60 days and up to 2 years.
You can request a Leave of Absence (Suspension of Study) from your student home page on MAP. You will need to give a brief explanation of your reasons for suspending your studies and can upload any supporting evidence you have available. Your school will respond to your request through MAP so you need to check your student home page regularly.
You should also include the dates that you want the Leave of Absence to start and end but please remember that there is no guarantee you will be able to suspend your study for the exact dates you have requested. The length of Leave of Absence you can take and the date you can resume your studies will depend on how far into the academic year or term/teaching period you are and whether you will need to return to repeat any modules.
You will pay tuition fees for any term you have studied or part studied. You will not be charged for any full term you are on leave of absence.Y Once your Leave of Absence has been approved, your tuition fees will be reassessed by the University.
You can access a copy of the University's Tuition Fee Charging Policy in the Regulations and Policies area of the Registry webpages.
If you have been awarded an Aston Scholarship then your scholarship entitlement will be reassessed. Your new scholarship entitlement will be based on the number of full terms you will complete that academic year. You can find more information about this in Aston University's Scholarship policy which applied in the year you began your course at Aston.
The university will reassess the amount of tuition fees you will need to pay and will confirm your new tuition fees to Student Finance England. Your tuition fee loan should still be paid to the University but it will only be for the new amount of tuition fees you have been charged.
The University will notify SFE once your leave of absence has been authorised. Your funding will be recalculated to this date and SFE have the ability to claw back any over payment. If SFE notify you that you have an over payment you should repay this immediately. If you do not repay they have the ability to reduce future loan and grant by the amount you have been overpaid. You cannot usually receive funding for the rest of that academic year while you are on leave of absence.
If you take leave of absence part way through an academic year this will reduce your entitlement to funding by 1 full year and may have an impact on your funding when you return to study. Since SFE always allow 1 additional year of funding this will only impact you if you have already taken a leave of absence, have repeated a year previously or have studied at Higher Education level prior to coming to Aston. If you are unsure about your funding entitlement please book an appointment with a Hub adviser.
If you take a full year's leave of absence (do not enrol for the year at all) this will not impact future funding.
Once you have used up the additional year of funding you will only qualify for the non income assessed maintenance loan (no tuition fee loan or grant). In some circumstances it may be possible to get a further year of funding based on compelling personal reasons. If you think your funding may be impacted please book an appointment with a student adviser via the Hub reception.
All campus accommodation is owned by Unite. You will be liable for all rents for the full term of your contract.
Most students cannot claim benefits whilst they are taking a Leave of Absence but there are some exceptions. If you have dependent children or have a disability then you may qualify for Social Security Benefits. Please book an appointment to see one of our student advisers at The Hub Advice Zone by calling on 0121 204 4007 for further information.
Yes. If you are a final year student you are advised to check in case your name has accidentally been added to the list of students who will be finishing their course and can have their accounts deleted.
If you need to take a Leave of Absence and you are in the UK with a student visa, you should seek advice from one of our international student advisers at The Hub Advice Zone.
Taking a Leave of Absence can have very serious implications for your visa and the University will almost certainly have to report you to UK Visas and Immigration for not attending. This would mean that you have to leave the UK and would have to get a new visa to be able to return to your studies after your Leave of Absence.
A Leave of Absence can only be granted for a period of 60 days or more. If you need permission to be absent for a period of less than 60 days then you will need to ask your school for a Short Authorised Absence instead and this will not affect your student visa in the same way.
You can contact our international student advisers by calling 0121 204 4567, emailing us at [email protected] or by calling in to The Hub Advice Zone.
It is sometimes possible to change your course to study another course at Aston. This can depend on whether you have the right grades for entry onto the course, the progress you have made on your existing course so far and if there is space for you on the new course. You need to start by deciding what course you would like to study and then contacting the admissions staff to see if they can offer you a place. It is not normally possible to change your course part way through the year and you may have to wait until the start of the next academic year to start your new course.
You would normally need to apply for your new course through UCAS and it is not normally possible for you to start your new course at your new University part way through the year. You will probably find that you will need to wait until the start of the next academic year to start your new course.
If you do not want to continue to study at Aston then you will need to confirm this by writing to your School of Study. If you are a UK or EU funded student then you will need to tell Student Finance England (SFE) (or Student Finance Services for EU students) that you have left your studies. You can do this using a change of circumstances form (CO1) which is available on the SFE website and also from the Hub. Click here to download the form CO1.
If you will no longer be an Aston student then you cannot continue to live in Aston University accommodation. You need to go to the Accommodation Office in Stafford Tower and take evidence that you are leaving Aston. Once you have returned your keys, your accommodation fees will be reassessed. You can request any refund you are due through MAP.
You will normally have to pay tuition fees for the part of the year you have already attended at Aston. There are different ways in which the amount of fees you have to pay is calculated as it is depends on whether you are a Home, EU or International student and whether you are studying an Undergraduate or Postgraduate course. Once your transfer or withdrawal has been processed, your tuition fees will be reassessed by the University. International students and Postgraduate students will be reassessed on a pro rata basis. Home/EU students will be reassessed using deadlines which are published on the University’s website. If this means that you have paid too much in tuition fees then you can request a refund through MAP.
Your Bursary or Placement Allowance will be reassessed for the period that you have attended and the University will use the same deadline dates as they would use to reassesses your tuition fees.
Your tuition fee loan should still be paid to the University. However, the amount that is paid may change after Student Finance England (SFE) has been notified about you leaving your course. Depending on what time in the academic year you stop attending University, SFE may just pay the reassessed amount of tuition fees to the University or it may still pay the original full amount. If too much money is paid to the University then you can request a refund through MAP. The refund will be paid to you and then you will need to decide whether to pay it to SFE or keep it to use in the future.
You must tell SFE as soon as possible if you will no longer be studying this year or if you change course and/or University. You can do this using a change of circumstances form (CO1) which is available on the SFE website and also from the Hub. Click here to download the form CO1.
Once SFE receives additional confirmation from the University, they will reassess your funding entitlement for the year. You would not normally be asked to repay any money you receive from student loans until after you have finished your studies. If you are withdrawing from your course and will be working then you will be asked to start repaying your loans from the April after your withdrawal unless you are earning insufficient money. Your grants will also be reassessed and you may find that you have been overpaid. If you will be continuing with your studies then this overpayment can be taken off any grant payments you are entitled to receive in the future. If you will no longer be a student then you may be asked to make arrangements to repay any overpayment.
All students who can access student funding from the UK government can normally receive funding for the ordinary length of their course plus one extra year. Any years that you have previously studied at Aston or elsewhere or any repeat years of study are taken into account and can reduce the number of years you can be funded for. Even if you have only attended 1 day, it is counted as a whole year.
If you changed course during the year and have continued with your studies then this just counts one normal year of funding.
If it will only take one year longer to complete your studies then you will just use up your extra year of funding. If it is going to take more than one year longer to complete your studies or if you have already used your extra year’s funding, then you may find that you cannot get help with your tuition fees or the grant for part of your course. This will be applied to the earlier years of your course and your funding entitlement will be saved for the later years of your course. Exceptions can be made for students who have compelling personal reasons for taking longer to complete their studies.
The years that you have previously studied at Aston (and any other Universities) will be taken into account when your funding entitlement for your future course is assessed. If you have more than one year previous study then you may find that you cannot get help with your tuition fees or the grant for part of your course. This will be applied to the earlier years of your course and your funding entitlement will be saved for the later years of your course. Exceptions can be made for students who have compelling personal reasons for taking longer to complete their studies.
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