This section of the handbook goes into more detail about submitting coursework, the importance of it's originality and a brief introduction to the role of the exam board and decisions they could make (along with listing the external examiners for you course).
You will be notified of the dates of your coursework submission for the modules you are taking by the lecturers concerned. This information should also be contained in the respective Blackboard module. Coursework will be submitted predominantly electronically via Blackboard and your lecturer will inform you of any specific submission instructions.
In some cases you may be required to submit a printed copy of your coursework to the school office. This information will also be supplied by your module tutor.
The Coursework Submission Office (Reception area of the EAS School Centre) is open from 10am to 2pm, Monday to Friday. The office is closed promptly everyday at 2pm and a drop-box facility is available during out-of-office hours (this is located just outside the doors to EAS School Centre Reception). Coursework submitted via the drop-box will be stamped with the submission date of the following day. Don’t leave submission of your work until the last minute as there can be queues! All work submitted via a hard copy to the Coursework Office should include a cover sheet (available to you via MyAstonPortal). For work to be handed in to the Coursework Submission Office, students will need to:
It is the student’s responsibility to bring the coursework bound and secured for submission. Ensure you have appropriate stationary for submission (folders, stapled, etc), as you can not purchase this from the Coursework Submission Office.
Policy on the late submission of work and subsequent penalties:
The University's full regulations and policies regarding assessments (of which the above is taken from) can be found here. (Aston University assessment policies AU-RSC-17-1285-A 2018/19)
Students’ ability to meet coursework deadlines may be affected by legitimate issues such as illness. To request an extension, contact your Year Tutor (if you have one) or your Programme Director as soon as you can. There will be occasions where an extension cannot be granted for practical reasons, e.g. not delaying feedback to other students.
Where you believe that circumstances have affected your performance in, or ability to attend an assessment, an Exceptional Circumstances form can be completed. This must be submitted together with supporting evidence attached in according with the deadlines found here. You can find more information on what constitutes as Exceptional Circumstances, acceptable forms of supporting evidence and what happens with your forms once submitted here. This page also contains the application forms themselves for download.
Please note that coursework marks will be released within 3 working weeks of submission, and exam marks will be released after the relevant exam board.
Please find guidance on exams and assessments, including our 'Fit to Sit' exam policy, here.
Copies of Past Examination papers are available on Blackboard under each module where available, or in your subject group's information module (e.g. CEAC General, Mathematics Noticeboard, etc.).
It is important that all the material you submit as continuous assessment (essays, project reports, laboratory reports, computer assignments etc.) and all examination answers are your own original work. Where material is used from other sources these sources must be clearly identified. If you do not do this you may be investigated for plagiarism and/or collusion which can have a serious impact on your progression through your course.The University Regulations and definition of academic offences are detailed here. It is strongly recommended that you familiairise yourself with these definitions.
To avoid the offences of plagiarism and collusion always:
The Learning and Development Centre can assist you with referencing systems.
The marks from your assessments are used for your module mark. You may receive marks and feedback for assessments from your tutors throughout the year but these marks are not formal until they have been considered by an Exam Board, and may change as a result of the Exam board. For undergraduate students, this normally happens at the end of the academic year.
When the Exam Board meets, it will consider all of your results and decide whether or not you have passed the year and if you can progress to the next stage of your course (or which classification of degree to award, if you are in your final stage of a course.) If you have not passed, then the Exam Board will decide whether or not you can resit any failed assessments and how and when they want you to resit.
Referred/Deferred Assessments, including exam resits: Students who do not pass a module may be allowed a referred assessment. These take place (normally) in the last week of August and first week of September. You should avoid booking a holiday during this period unless you are sure you do not have a referred assessment.
Publication of Examination Results: End of year results will be posted on MAP shortly after the end of the Board of Examiners’ Meeting. A transcript of results will be sent annually to each student’s home address during the summer vacation. Results will not be released by telephone.
The University and School has a lot of support measures in place to help you succeed in your studies, but there may be instances of you encountering a failed module.
For detailed explanation of the assessment process and options in case of failure you should consult the General Regulations for Undergraduate Programmes. For the University's regulations on Examinations and assessments, visit this link.
Universities are responsible for the quality of the education they provide and, for the academic standards of the awards they offer. External examining is one of the important checks on those standards.
Universities appoint External Examiners from higher education, industry, and professional institutions. Those appointed are suitably qualified and experienced and are external to, and independent of, the University. External Examiners are able to provide carefully considered advice on the academic standards of the awards, programmes and/or modules to which they have been assigned, and can offer advice on good practice and opportunities to improve the quality of those programmes/modules. External Examiners are also able to offer a view of how standards compare with the same or similar awards at other higher education institutions.
An important feature of external examining in the UK is the provision of annual written reports by each External Examiner. Universities consider these reports carefully, and either take action in response to any recommendations or make clear the reasons for not taking action.
Students have an important role in the management of standards and quality, and External Examiners' reports are made available to students as part of this and should be discussed at Student Staff Committees. To access the most recent External Examiners’ reports for your programme please see your MAP home page in the Degree Programme information section.
The current External Examiner(s) for your degree are:
Name of External Examiner
Position (e.g. Professor)
The role of External Examiner does not include responding to individual student queries, and if you have any queries about an External Examiner’s report, you should contact your student representative who will raise the issue with the University Programme Director or at a Student Staff Committee on your behalf.
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