Health and Safety A-Z
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This list includes all health and safety topics that are relevant to the work of the University. All information, standards and resources are available within the topic section. 

Safety management standards (SMS)

These documents have been produced for all the topics listed and will assist the University in ensuring it has a robust health and safety management system. These documents provide information to managers on what steps they must take to comply with legislative requirements.

Example local arrangement

To demonstrate how each area will comply with the requirements of each SMS, they will need to produce a local arrangement. The example found in each of the topic areas are based on how they would be implemented within the Health and Safety Unit. Local managers must therefore develop these for their own areas. Local arrangements play an essential role in auditing compliance with the SMS.

Internal resources

You will find in this section any other information, guidance or training that supports Schools and Support Areas in implementing the SMS.

External resources

You will find in this section links to other information or guidance from external websites.

Safety management standards

Internal resources & training

Download the form, guidance and flowchart below: 

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Example local arrangement

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  • Further information relating to Contractors can be accessed through the ECD intranet page.

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Internal resources and training 

  • Advice on training staff to undertake portable appliance testing (PAT) is available from the Safety Office

  • Departments which cannot carry out their own electrical maintenance and testing must consult the Electrical Services Section of the Estates &Facilities Department

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Safe evacuation procedures for:

Fire evacuation video:
(This includes the sounds of the recently installed voice enhanced fire alarm.)


Please note:
 should the fire activation be in your immediate risk area the system will bypass the 3 minute alert (stage one) and revert straight into (stage two) full evacuation which must be undertaken immediately.  

The University provides mandatory fire awareness training for all staff.  In addition, volunteer staff nominated by their Schools or Departments act as local Fire Wardens and provide points of contact and advice during both real emergencies and practice evacuations.

In an emergency you have responsibility to protect yourself & those working with you.  Failure of staff or students to react quickly to an alarm activation or discovery of a fire can lead to loss of life and is seen as a serious matter by the University.

The University has formulated a Fire Safety Management Plan to assist managers responsible for fire safety in the premises to discharge their duties effectively.  To provide documentary record of the fire safety arrangements in the premise and to assist in demonstrating compliance with the requirements of the Regulatory Reform (Fire Safety) Order 2005; and to provide information and assistance to the Fire Brigade in the case of an emergency.

 External Resources

Safety management standards

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External resources

A major source of information can be found at the Health and Safety Executive COSHH website (HSE - COSHH). These webpages contain a wealth of very useful information (eg. guidance, the Approved Code of Practice, COSHH essentials web tool, example risk assessments, case studies etc.) and those seeking additional advice are advised to visit the site. The Regulations themselves can be viewed by  clicking here

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We all have responsibility for our own safety, and the safety of others. 

You are expected to view the following resources as part of your induction to the University. 

Induction link

1.

Health & Safety - An Introduction to H & S at Work

The Aston University Health and Safety Video (subtitled)

2.

H & S Induction for Managers

3.

Safety management standards introduction for managers


Bookings for courses are made through the Aston Staff Portal. With the permission of their Line Manager, employees can manage their own course bookings, and Managers can now book their employees onto courses and view their training. Guidance on using this is available.   

If you are interested in undertaking a course that is not listed above, please contact the Health & Safety Unit or Staff Development. 

Safety management standards

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View the pandemic plan here

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Here you will find useful information about the Radiological Safety Sub-Committee (RSS-C).

The following Minutes of the Sub-Committee are available for viewing and printing:

Radioactive materials (Radionuclides)

Here you will find useful information and documents, for example:

  • How to apply and become a Radiation Worker - The application form can be viewed and printed by clicking here
  • Local Rules for working with Radionuclides - can be viewed by clicking here
  • Local Radiation Training - As a new worker, the topics that you will receive training in can be viewed and printed by clicking here
  • Risk Assessment - Currently there is no specific Risk Assessment form for Radionuclides. However, every Radiation Area has undergone a Risk Assessment process and the pro-forma used can be viewed and printed by clicking here
  • Fume Cupboards - A  guidance document on Fume Cupboard Use and Testing in Radiation Areas can viewed and printed by clicking here.

X-ray Producing Equipment

Currently, the University has only one designated radiation area containing an X-Ray Crystallography Set and its use is strictly controlled. To oversee the work in that area and to ensure the equipment is operated safely and within the legal requirements, a Radiation Protection Supervisor (RPS) and a Local Radiation Assistant (LRA) have been appointed and Local Rules have been written - these Local Rules can be viewed and printed by clicking here.

In addition to the above, it is recognised that other equipment (such as Electron Microscopes and Electron Spectrometers) also have the potential for producing X-rays. However, the design of this equipment prevents the escape of X-rays and, thus, the location or the equipment itself does not require any special designation or written local rules. In view of the low risk of exposure from this equipment, an LRA, rather than an RPS, has been appointed to oversee the use of this equipment and, instead of local rules, a procedural document has been written and can be viewed and printed by clicking here.

Note: Any piece of equipment that generates electron or ion beams accelerated by voltages in excess of 5kV should be regarded as a possible source of ionising radiations (X-rays) - ‘home-made’ equipment is potentially the most  hazardous. Any equipment that falls (or is suspected to fall) into this category should be bought to the attention of the appropriate School personnel and the Site Radiation Officer so that a suitable and sufficient assessment can be made.

At its meeting in December 2008, the Radiological Safety Sub-Committee (RSS-C) discussed the issue of whether microwave ovens should be routinely tested for microwave leakage. At the request of the RSS-C the following two documents were produced:

  • “Microwave Ovens: should they be routinely tested for microwave leakage?” - which provides useful background information, the sources of information used and its concluding recommendation, and can be viewed and printed by clicking here

  • “Guidance for the Inspection and Safe Use of Domestic Microwave Ovens” - which sets out model checklists for both the ‘tester’ and the ‘user’, and can be viewed and printed by clicking here.

University Contacts:


Head of Health, Safety and Wellbeing 
- Mrs Susan Braithwaite, MB726, Telephone 4742, (mobile 07771387530),
Email Susan Braithwaite

Health and Safety Business Partner, Radiation Lead - Ms Darnette Cowan, MB726, Telephone 4743,
Email Darnette Cowan

School Contacts:

Life & Health Sciences - Pharmacy/Biology

Top 

Position

Name

Area of Supervision

Contact Details

RPS

Mr Jiteen Ahmed

All Radiation areas within LHS

Room MB4,

Telephone 3897,

Email Jiteen Ahmed

 

 

 

 

Life & Health Sciences - Aston University Day Hospital

Top

Position

Name

Area of Supervision

Contact Details

LPS

Ms Tara Clark,

Theatres (Medical Lasers)

Room AUDH107, Telephone 3875,
Email Tara Clark

or

Deputy LPS

Ms Sarah Maddox

Theatres (Medical Lasers)

Room AUDH107, Telephone 3870,
Email Sarah Maddox

Magnetic Resonance

Safety Officer

Ms Liz Wilkinson

Scanner & Control Room (MRI)

Room AUDH115, Telephone 3865,
Email Liz Wilkinson

 

 

 

 

Engineering & Applied Science - Electronic Engineering

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Position

Name

Area of Supervision

Contact Details

LLA and LRA

Mr Andy Abbot

NW406 (Laser Teaching Area) and NW608 (Research equipment capable of producing X-rays)

Room NW609,

Telephone 3482,

Email Andy Abbot

 

 

 

 

Engineering & Applied Science - Chemical Engineering & Applied Chemistry

Top

Position

Name

Area of Supervision

Contact Details

LPS

Dr Val Franklin

CE312 (MicroBAM 2 Laser System)

Room CE319, Telephone 3390,

Email Val Franklin

 

 

 

 

Engineering & Applied Science - Mechanical Engineering & Design

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Position

Name

Area of Supervision

Contact Details

 

     

 

     

Key to table abbreviations: RPS - Radiation Protection Supervisor, LPS - Laser Protection Supervisor, LRA - Local Radiation Assistant, LLA - Local Laser Assistant, MRI - Magnetic Resonance Imaging, NMR - Nuclear Magnetic Resonance spectroscopy

External Contacts:

Integrated Radiological Services Ltd (IRS Ltd) 
+44 (0) 151 709 6296

  • Mr D Hughes - Lasers (also lead contract)
  • Mr P Connolly - Radionuclides and X-rays
  • Mr J Fazakerley - MRI and NMR

 Note: Unless in an emergency situation, IRS Ltd should be contacted through the Health and Safety Unit

Safety management standards

Internal resources & training

The University offers a  risk assessment training course which can be booked via the Aston Staff Portal. The training slides are available here

In order to comply with the Risk Assessment SMS, those staff who are required to completed risk assessments must undertake the in-house training. This covers the University risk assessment methodology which must be used for all University risk assessments. Relevant documents can be found here:

Further guidance:

  • More information about organising events and activities on campus and guidance documents   

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Improving Your Stress Resilience

The aims and outcomes of this presentation:

  • To understand what causes stress and how it can impact on you
  • To help you to recognise and manage stress   
  • To help you to develop the resilience to cope with stress in a healthy way

External resources

For the university Health and Safety Policy, please click here.

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